Dear Kate,

Thank you for your email.

In view of the additional information provided we have no further comments on this conditions. We agree for the condition to be discharged for this phase of the development. You should receive a formal response from our SP team shortly.

Best regards,

Ana

Ana,

Alex Kalorkoti forwarded your e-mail response to me with regard to the Construction Management Plan for Shorncliffe Garrison.

To clarify, Taylor Wimpey at the Principal Contractor (PC) on both phases 1a and 1b of the Shorncliffe Garrison development. I previously sent an e-mail to Alex which contained TW’s (as PC) standard procedures for controlling identified risks. I am not sure if you have had the opportunity to review this information and therefore I reattach the information to this e-mail and below which I believe should answer the points you raised with Shepway District Council:

Set up refuelling area / point before fuel is brought onto site. To be located away from drains and watercourses and must be >10m from watercourse and >50 metres from a spring, well or borehole. (2)

Refuelling compound to be set up as per HSE Manual Section 2.5.1. Secure out of hours. (3)

Fully lockable and labelled 'Garic Fuel Safe Static Tank' must be used in accordance with HSE Manual Section 2.5.1. (4)

Fuel levels to be monitored and recorded regularly. Sudden changes could be a sign of leaks so are to be reported to your Production Director. (5)

Fuel tanks, secondary containers and compound to be inspected regularly for signs of damage, corrosion, leaks, faults and vandalism. Repair defects/faults immediately and retain records.

All incidents must be reported immediately to the Environmental Advice Line ((0845 003 8752). (6)

Sufficient spill kits to be provided. Kit must contain all items listed in HSE Manual Section 2.5.5 and replenish as required. Note: for sites close to water courses and drains the enhanced spill kits

must be provided. (7)

All sub-contractors and operatives to be briefed on on refuelling practices and use of spill kits. (8)

Spill kit supply to be monitored regularly to ensure adequate stock remains full. (9)

All drains located adjacent or near to refuelling points to be covered with Gully Guards before commencing transfer. All fuel transfers to be supervised. (10)

All fuel spills must be contained immediately and reported to the Environmental Advice Line (0845 003 8752). Document using Accident/Incident Report Sheet (CDM F2.15). Oil spill or oil impacted water must be collected in a fuel safe container with fuel tag and immediate collection arranged with Reconomy. Records of all fuel spills, clean up methods and validation must be documented. (11)

Contractors: Drums can only be used for fuel volumes <300gallons and must be stored in a secure interceptor drum store within the designated refuelling area. (12)

Contractors: Oil spill and oil impacted water must be collected in a fuel safe container with fuel tag and reported to TW Site Manager immediately. (13)

Contractors: Taylor Wimpey must be informed before refuelling mobile plant. Mobile plant must be refuelled away from surface waters, drains and open excavations. A fuel drip tray must be used. (14)

Contractors: Leaks/spills to be contained using spill kits provided and reported to the TW Site Manager immediately. Plant defects to be reported to the Taylor Wimpey Site Manager immediately. (15)

No fuel storage or refuelling activities should be placed / carried out in the vicinity of permeable pavement. If unavoidable, then must not be carried out without adequate protection to prevent fuel entering the drainage system below the pavement. (108)

Contractors: No fuel storage or refuelling activities should be placed / carried out in the vicinity of permeable pavement. If unavoidable, then can only be carried out with the permission of the site manager and with adequate protection to prevent fuel entering the drainage system below the pavement.  Mobile plant must be refuelled away from surface waters, drains, permeable pavements and open excavations. A fuel drip tray must be used. (109)

The Site HSE Manual is a key document for the Site Manager and all subcontractors will be made aware.

Please let me know if you have any further questions.

Regards

Kate Holland
Senior Planner

Planning . Design . Delivery
bartonwillmore.co.uk
The Observatory
Southfleet Road
Ebbsfleet
Dartford
Kent
DA10 0DF

t : 01322 374693
m:
www.bartonwillmore.co.uk
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Hi Kate

Please find below email from the Environment Agency requesting details of the actions necessary to control the environmental risks identified in the current document.

Thank you.

Kind regards

Dear Alex,

Thank you for your email.

Apologies if we haven’t been clear in relation to our comments about the Construction Environmental Management Plan.

The Site Specific Environmental Action Plans, both for Phase 1A and 1B, correctly identify the environmental risks associated  with each site activity and hazardous material but they don’t detail the actions necessary to control the risks. They note that the principal contractor is to confirm their procedures for controlling most of the identified risks. Please submit details of these procedures for review.

We don’t recommend the discharge of condition 24 until the procedures for controlling the risks have been submitted for review.

Please don’t hesitate to contact me if you require further clarification.

Best regards,

Ana

Ana Alejos Sampedro

Groundwater & Contaminated Land

Kent & South London Area

Environment Agency

Orchard House, London Road, Addington, West Malling, Kent ME19 5SH

Direct dial 01732 222973

Mobile 07464494593

Dear Niall/Ana

The revised plan submitted to the Council by Barton Willmore, which now includes a Site Specific Environmental Action Plan for Phase 1A (St. Martin’s Plain), can be found via the link below and is on the first page of search result under planning reference Y14/0300/CON. The document is titled ‘Condition 24 - Revised Construction Environmental Management Plan’:

http://searchplanapps.shepway.gov.uk/online-applications/

Thank you for the confirmation regarding the issue of fuel and chemical storage and methods to prevent spillage.

Please could you advise in Michelle’s absence if the revised document together with the supplementary information regarding fuel and chemical storage is suitable for the approval of condition 24, or if further clarification/additions should be requested from the applicant?

Apologies that the revised plan is not attached, I have attempted to send the file but my email was rejected due to the file size.  

Thank you for your help.

Dear Alex,

Michelle’s on leave this week, but our groundwater and contaminated land officer provided the comments below. She also had a question about the CEMP. Would you be able to provide this additional information?

Many thanks

Niall Connolly

Planning Specialist

Kent Sustainable Places Team

Environment Agency

Phone: 01732 223 111    Email: niall.connolly@environment-agency.gov.uk 

Orchard House, Endeavour Park, London Road, Addington, Kent ME19 5SH

Hi Michelle,

Thank you for your email.

The submitted information addresses the issue in relation to fuel and chemical storage of condition 24 (construction management plan).

In relation to the same condition, Tommy also noted that the Construction Environmental Management Plan was not adequate. They have submitted a “revised” plan via the planning portal but it is exactly the same as the first one that was submitted. There is still no information about the procedures that the principal contractor proposes to put in place within the Site Specific Environmental Action Plan.

Could you please ask them to send through the actual  â€œrevised” plan if they have one?

Please let me know if you need any clarification.

Best regards,

Ana

Hi Ana

This relates to KT/2016/120800/02

I’ll save on the n drive.

Hi Michelle

In relation to condition 24 (construction management plan) for Shorncliffe Garrison, the applicants have provided the information attached and below in response to your advice that section 8.0 (Pollution Controls) of the CMP document needs a description of which fuels and chemicals will be present on site and details of storage methods to prevent spillage.

Please could you confirm if this additional information in relation to fuel and chemical storage has addressed the issue you raised, and if you would recommend the approval of condition 24 on the basis of the CMP document and the information attached and below?:

The EA have made comments with regard to condition 24 (Construction Management Plan) seeking further information with regard to the storage methods of chemicals and fuels to prevent spillage. In response to this, Taylor Wimpey have the following standard procedures (below and attached) and are the Principal Contractor on both phases 1a and 1b:

Set up refuelling area / point before fuel is brought onto site. To be located away from drains and watercourses and must be >10m from watercourse and >50 metres from a spring, well or borehole. (2)

Refuelling compound to be set up as per HSE Manual Section 2.5.1. Secure out of hours. (3)

Fully lockable and labelled 'Garic Fuel Safe Static Tank' must be used in accordance with HSE Manual Section 2.5.1. (4)

Fuel levels to be monitored and recorded regularly. Sudden changes could be a sign of leaks so are to be reported to your Production Director. (5)

Fuel tanks, secondary containers and compound to be inspected regularly for signs of damage, corrosion, leaks, faults and vandalism. Repair defects/faults immediately and retain records.

All incidents must be reported immediately to the Environmental Advice Line ((0845 003 8752). (6)

Sufficient spill kits to be provided. Kit must contain all items listed in HSE Manual Section 2.5.5 and replenish as required. Note: for sites close to water courses and drains the enhanced spill kits

must be provided. (7)

All sub-contractors and operatives to be briefed on on refuelling practices and use of spill kits. (8)

Spill kit supply to be monitored regularly to ensure adequate stock remains full. (9)

All drains located adjacent or near to refuelling points to be covered with Gully Guards before commencing transfer. All fuel transfers to be supervised. (10)

All fuel spills must be contained immediately and reported to the Environmental Advice Line (0845 003 8752). Document using Accident/Incident Report Sheet (CDM F2.15). Oil spill or oil impacted water must be collected in a fuel safe container with fuel tag and immediate collection arranged with Reconomy. Records of all fuel spills, clean up methods and validation must be documented. (11)

Contractors: Drums can only be used for fuel volumes <300gallons and must be stored in a secure interceptor drum store within the designated refuelling area. (12)

Contractors: Oil spill and oil impacted water must be collected in a fuel safe container with fuel tag and reported to TW Site Manager immediately. (13)

Contractors: Taylor Wimpey must be informed before refuelling mobile plant. Mobile plant must be refuelled away from surface waters, drains and open excavations. A fuel drip tray must be used. (14)

Contractors: Leaks/spills to be contained using spill kits provided and reported to the TW Site Manager immediately. Plant defects to be reported to the Taylor Wimpey Site Manager immediately. (15)

No fuel storage or refuelling activities should be placed / carried out in the vicinity of permeable pavement. If unavoidable, then must not be carried out without adequate protection to prevent fuel entering the drainage system below the pavement. (108)

Contractors: No fuel storage or refuelling activities should be placed / carried out in the vicinity of permeable pavement. If unavoidable, then can only be carried out with the permission of the site manager and with adequate protection to prevent fuel entering the drainage system below the pavement.  Mobile plant must be refuelled away from surface waters, drains, permeable pavements and open excavations. A fuel drip tray must be used. (109)

The Site HSE Manual is a key document for the Site Manager and all subcontractors will be made aware.

If you require anything further or would like to discuss the above, please don’t hesitate to contact me.

Thank you.

Kind regards

Hi Michelle

Following your response to the consultation on condition 24 (Construction Management Plan) for Shorncliffe Garrison, a revised document has been submitted by the applicant including the outstanding Site Specific Environmental Action Plan for St. Martin’s Plain.

Please could you review your consultation response in light of the revised document and let me know of any changes you wish to make to your comments by Friday 19^th February?

The submitted document can be viewed via the link below by searching reference number Y14/0300/CON. The document is titled ‘Condition 24 – Construction Environmental Management Plan’.

http://searchplanapps.shepway.gov.uk/online-applications/  

Thank you.

Kind regards

Alex Kalorkoti

Graduate Planning Officer

Major Projects Team

Telephone: 01303 853 402

Mobile: 07860 735072

Fax: 01303 853 502

Shepway District Council, Civic Centre,
Castle Hill Avenue, Folkestone, Kent, CT20 2QY

Email: alexander.kalorkoti@shepway.gov.uk

www.shepway.gov.uk

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